[00:00:11]
ROLL CALL, PLEASE. MAYOR BARTON HERE.
[CLOSED MEETING]
IS THERE A MOTION TO GO INTO? CLOSED MEETING PURSUANT TO VIRGINIA CODE SECTION 2.2, DASH 37.11 A ONE TO DISCUSS AND CONSIDER PERSONNEL MATTERS, INCLUDING BOARD AND COMMISSION APPOINTMENTS, THE ASSIGNMENT AND PERFORMANCE OF SPECIFIC APPOINTEES AND EMPLOYEES OF CITY COUNCIL, AND TO THE EXTENT SUCH DISCUSSION WILL BE AIDED THEREBY.
ALL RIGHT. IS THERE ANY DISCUSSION? SEEING NONE. ROLL CALL PLEASE.
[RECONVENE OPEN MEETING]
COUNSELOR. HELLO? YES.BUT I MEAN TO ACCEPT THE RESIGNATIONS OF MR. AND MRS. BLUE. YEAH, BUT, I MEAN, WE'VE NEVER MADE A MOTION TO ACCEPT ANYONE RESOLUTION.
DO WE ACCEPT IT? DO WE NEED A MOTION TO ACCEPT SOMEONE'S RESIGNATION? OR IS IT JUST AUTOMATICALLY? OKAY. IN THE PAST, WE HAVE.
THAT'S WHY I'M JUST COMMENTING.
IT'S FINE. IF IT'S ACCEPTED THAT WAY, IT'S FINE.
ALL RIGHT. CERTIFICATION, PLEASE.
CERTIFICATION PURSUANT TO VIRGINIA CODE 2.2 3712D, WHERE ONLY PUBLIC BUSINESS MATTERS LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS AND TWO IDENTIFIED IN THE CLOSED MEETING MOTION DISCUSSED IN CLOSED MEETING.
[Regular Business]
OKAY. ALL RIGHT.MOVING ON TO THE FINANCIAL COMMITTEE REPORT.
MAYOR. VICE MAYOR, MEMBERS OF COUNCIL.
THANK YOU. THIS IS THE FIRST QUARTER FINANCE COMMITTEE MEETING.
THE AGENDA IS MINUTES FROM THE LAST MEETING.
FISCAL YEAR 25 BUDGET ACTUALS.
FIRST QUARTERS TO INCLUDE CITYWIDE GENERAL FUND ENTERPRISE SCHOOLS, AND DEPARTMENTAL FISCAL YEAR 25.
FIRST QUARTER OVERTIME REPORT BY DEPARTMENT.
FIRST QUARTER COLLECTION REPORT.
OVERVIEW OF ACCOUNTS PAYABLE AND DEBT SERVICES.
IS THE CITYWIDE BUDGET TO ACTUALS FOR THE END OF FIRST QUARTER, WHICH IS JULY THROUGH SEPTEMBER.
CITYWIDE, FOR FIRST QUARTER, WE ARE TRENDING 0.59% LOWER IN REVENUES FOR 25 VERSUS 24.
EXPENSES FOR FIRST QUARTER ARE TRENDING 0.74%, LOWER FOR 25 AND 24.
THE CITY SHOULD BE AT ROUGHLY 25%, OR 56.5.
AGAIN, THE REVENUES FOR THE CITY OF HOPEWELL.
[00:05:02]
THE DUE DATES ARE DECEMBER, JUNE, FEBRUARY.THE LARGER DUE DATES GO ALONG.
YEAH. ARE YOU SAYING WE'RE WE 19 MILLION REPRESENTS LESS.
TELL ME THAT AGAIN, BECAUSE I UNDERSTAND THAT WE'RE $19 MILLION DOWN.
SO IF YOU WERE LOOKING AT TRUE BUDGET ACTUALS.
SO THERE'S FOUR QUARTERS IN THE BUDGET.
SO IT SHOULD BE 25% ACROSS EACH QUARTER.
SO A LOT OF YOUR REVENUES IN THE CITY OF HOPEWELL COME IN LATER.
SOME OTHER LOCALITIES THAT HAVE REVENUES DUE EVERY QUARTER.
THAT'S SOMETHING WE NEED TO CONSIDER DOING OR SOMETHING.
I WILL LEAVE THAT UP TO THE DECISION TO COUNSEL.
BUT YES, IT WOULD. IT WOULD DEFINITELY EASE UP ON THE RESIDENTS.
I BELIEVE IF THEY'RE PAYING ONCE A QUARTER INSTEAD OF TWICE A YEAR, LUMP SUM.
BUT THE THING ABOUT IT, WHEN IT COMES TO PERSONAL PROPERTY, YOU DON'T WANT TO GET IN A SITUATION WHERE YOU HAVE PERSONAL PROPERTY AND REAL ESTATE DOING THE SAME MONTH, SO THEN YOU WOULD HAVE SECOND QUARTER OF REAL ESTATE DOING DECEMBER AND PERSONAL PROPERTY DOING DECEMBER.
SO THAT'S A LOT ON THE TAXPAYERS AS WELL.
OKAY. GIVE US SOME OF RECOMMENDATIONS.
YES, MA'AM. I WILL SET A CALENDAR SO THAT THAT CAN BE CONSIDERED.
YES, MA'AM. OKAY. YEAH, I THINK THAT'D BE A GREAT IDEA.
YEAH. ALL THESE NUMBER REPRESENTS BASED ON FOUR QUARTERS, 25% OF.
REALLY? WE DON'T GET THE MONEY IN.
OKAY, SO THIS IS THE CITYWIDE BUDGET TO ACTUAL FIRST QUARTER.
THIS IS BROKEN DOWN BY REVENUES AS WELL AS EXPENDITURES BY OUR MAIN CODE.
AGAIN PUBLIC SERVICE, PERSONAL PROPERTY, MACHINERY AND TOOLS THEY HAVE LATER DUE DATES.
SO THEREFORE YOU REALLY WANT IT'S NOT WHAT WE'RE GETTING IN.
REVENUE IS BASED OFF OF COLLECTIONS JUST THE SAME AS PENALTIES AND INTEREST.
IF WE'RE GETTING ADDITIONAL DELINQUENCY COLLECTIONS, THEY'RE COLLECTING MORE.
IF THEY'RE COLLECTING LESS, IT'S GOING TO BE LOWER.
OKAY. FOR ANYTHING THAT'S OUTSTANDING YOU KNOW.
ALWAYS. I'M SORRY, MR. MAYOR. MISCELLANEOUS REVENUE.
I HATE THE WORD MISCELLANEOUS, YOU KNOW THAT.
YOU DON'T KNOW THAT. BUT THAT'S BEEN A PET PEEVE OF MINE.
WHAT IN THE WORLD IS MISCELLANEOUS AVENUE REVENUE? I WILL HAVE TO DRILL DOWN. I THINK I HAD IT ON THE LAST REPORT WITH MADE UP MISCELLANEOUS REVENUE.
I DIDN'T PUT IT ON THIS ONE, BUT I WILL DEFINITELY GET THAT INFORMATION.
SO VICE MAYOR GORE AND I KNOW YOU'RE STILL GETTING ACCLIMATED TO WORKING HERE, BUT TO COUNCILOR PALIN'S POINT, WE'VE HISTORICALLY ASKED AD NAUSEAM FOR MISCELLANEOUS REVENUE TO BROKEN OUT.
SO WHY ARE YOU DOING YOUR NEXT REPORT IF YOU CAN ALSO START TO WORK IN THE BACKGROUND TO ADD THOSE INDIVIDUAL LINE ITEMS? OKAY. THAT IS WHAT WE THAT'S WHAT WE'VE BEEN REQUESTING TO SEE.
SO THAT WAY IT'S VERY CLEAR ON THE UP FRONT.
IN THE PAST IT'S BEEN DIFFERENT THINGS AS WELL FOR THERE.
SO CAN YOU DO THE SAME THING FOR NON-DEPARTMENTAL AND THEN ALSO FOR OTHER? YES, MA'AM. THANK YOU.
OKAY. ANY OTHER QUESTIONS ON THIS CITYWIDE.
OKAY. MOVING ON TO OUR GENERAL FUND PAGE FIVE.
GENERAL FUND BUDGET TO ACTUALS FOR FISCAL FIRST QUARTER.
GENERAL FUND FIRST QUARTER IS TRENDING 1.61 OR 400,000 LOWER IN REVENUES FROM 25 VERSUS 24.
WE SHOULD BE ROUGHLY AT 25% OR 17 MILLION.
THE KEY DUE DATES FOR THE CITY OF HOPEWELL ARE DECEMBER, FEBRUARY, AND JUNE.
THIS IS A GENERAL FUND BREAKDOWN.
GO BACK. SO WHEN YOU SAY THAT THE EXPENSES ARE TRENDING HIGHER, IS THAT DUE TO THE BUDGETED
[00:10:03]
TRENDS HIGHER, OR IS THIS IT'S DUE TO THE ACTUALS.YES, MA'AM. BUT AGAIN, IS IT COMPARISON TO THE BUDGET, WHAT WE BUDGETED FOR? NO, MA'AM. IT'S IT'S COMPARATIVE TO THE FISCAL YEAR ACTUALS FOR 24 AND FISCAL FISCAL YEAR.
YES, MA'AM. WELL, WHERE DOES THAT FALL? WHAT WE BUDGETED FOR.
I DON'T EXPECT YOU TO HAVE THAT ANSWER RIGHT NOW BECAUSE I'M NOT ON THE SLIDE.
AND SO I WOULD LIKE TO SEE WHERE WE ARE IN COMPARISON TO THE BUDGETED AMOUNT.
SO DO YOU SEE WHAT I'M SAYING? BECAUSE, FOR EXAMPLE, I HATE TO PICK ON DIRECTOR BENNETT, BUT HE'S RIGHT THERE.
I SAID FOR ECONOMIC DEVELOPMENT.
ONE OF HIS ITEMS. WE HAVE $50,000, BUT HE'S SPENDING 75.
RIGHT. RIGHT. THAT'S WHAT WE NEED TO SEE.
BECAUSE IN PARTICULAR, WASTE WATER RENEWAL IS THE CULPRIT.
THIS LAST TIME THAT HAD US GO OVER $6 MILLION, WE WEREN'T WE WEREN'T AWARE OF IT.
SO STAFF SHOULD BE DOING A BETTER JOB OF MANAGING, BUT THEN ALSO WITH THE CONTROLS THAT WE HAVE NOW PUT IN PLACE THOSE TYPES OF EXPENSES PAST THEIR BUDGET, THEIR ALLOCATION SHOULD NOT OCCUR.
OKAY. SO JUST ANOTHER BULLET POINT THAT WOULD BE HELPFUL.
AND IN THE FUTURE, WHEN YOU SEE THAT A PARTICULAR DEPARTMENT IS GOING BEYOND THEIR BUDGET, THAT WOULD BE IN ONE OF YOUR PRESENTATIONS TO LET THE COUNCIL, I MEAN, BRING IT OUT SO THAT WE WILL.
WE DID INCLUDE BUDGET TO ACTUALS BY DEPARTMENT.
IN THIS PRESENTATION WE'LL DO THAT MOVING FORWARD AS WELL.
OKAY. ANY OTHER QUESTIONS? ALL RIGHT. SO SEVEN IS ENTERPRISE FUND BUDGET TO ACTUALS FOR THE FIRST QUARTER.
THIS IS BASICALLY DUE TO ONE TIME BILLING.
LAST YEAR, THERE WAS A LOT OF LATE BILLING AND THE ENTERPRISE FUND WERE ON TIME.
EXPENSES FOR 25 ARE TRENDING 6.3, OR 1.8 MILLION LESS THAN EXPENSES IN 24.
SAME CONCEPT APPLIES FOR ENTERPRISE AS IT DOES ANY OTHER FUNDING WITHIN THE CITY.
ANY QUESTIONS ON THE ENTERPRISE? OKAY. SCHOOLS.
SCHOOLS IS TRENDING 2.74, OR $1.3 MILLION LESS THAN REVENUES FOR 25 VERSUS 24.
NOW, THIS COULD BE FOR TIMING DIFFERENCES.
I KNOW WE DO HAVE SOME SCHOOL FUNDING COMING IN AT 16.
THERE YOU GO. ONE MORE, ONE MORE.
THERE YOU GO. THIS COULD BE DUE TO TIMING.
I KNOW WE DO HAVE SOME FUNDING COMING IN FROM THE SCHOOLS ON THE 16TH.
SO, AGAIN, WE'VE BEEN WORKING WITH THE TREASURER'S OFFICE TO MAKE SURE THAT WE'RE MONITORING THE CASH FLOWS TO MAKE SURE THAT THE CITY IS MEETING PAYROLL AND ACCOUNTS PAYABLE, MAKING OUR DEBT PAYMENTS AND EVERYTHING ON TIME.
IS THAT MONEY COMING FROM THE STATE OR JUST THE STATE? YES, MA'AM. PORTION OF THAT.
AND WHEN DO THEY NORMALLY GET THEIR MONEY? QUARTERLY FASHION.
MOST OF THE TIME IT'S QUARTERLY PAYMENTS, BUT IT ALSO DEPENDS ON WHATEVER.
IF THEY HAVE GRANT FUNDING AND STUFF.
IF IT'S BASED OFF OF REIMBURSEMENTS OR WHATEVER THE GRANT, HOWEVER THE GRANT IS SET UP.
AND WHO'S IN YOUR OFFICE RESPONSIBLE TO ENSURE THE REIMBURSEMENT OF ALL THE STATE MONEY AND ALL IN DIFFERENT LIKE CSA AND SCHOOLS? OH, YES. TO TO DOUBLE CHECK THE REVENUE.
YES, MA'AM. OUR COUNTY MANAGER IS RESPONSIBLE FOR REVIEWING THE REVENUE.
WOULD IT WOULD IT BE IMPOSSIBLE FOR YOU TO KNOW WHETHER OR NOT WE ALWAYS GOT REIMBURSED FOR CSA? NO. I WAS ABLE I'M ABLE TO PULL SOMETHING IN THE SYSTEM.
BUT YOU CAN DEFINITELY SEE IN THE SYSTEM WHERE THE REVENUES ARE COMING IN FROM THE STATE.
I WOULD JUST LIKE TO KNOW IF WE GOT REIMBURSED FOR THE LAST FIVE YEARS.
FIVE YEARS FROM THE FROM THE STATE CSA FUNDS IN PARTICULAR? YES, MA'AM. OKAY.
[00:15:06]
OUR EXPENSES ARE TRENDING 0.87%, OR 148,000 MORE IN 25 VERSUS 24.SAME CONCEPT APPLIES FOR THE SCHOOLS.
OKAY. ANY QUESTIONS ON SCHOOLS? PAGE 11.
I'M SORRY. I DIDN'T SEE THE DEPARTMENT TO ACTION.
YOU'LL SEE THE ADOPTED BUDGET FOR FISCAL YEAR 25 AND BY DEPARTMENT, AND THE YEAR TO DATE AMOUNT SPENT PER FOR PER DEPARTMENT, THE BUDGET REMAINING THE PERCENT OF BUDGET YEAR TO DATE. AND IF IT'S ON TREND OR NOT, WITH A YES, A TRUE OR FALSE, AND THEN THE COMMENTS AS TO WHY IT'S NOT ON TREND MOVING FORWARD.
HAVE ANY QUESTIONS ABOUT THIS SLIDE? I DID HAVE A QUESTION.
YES MA'AM. SO THIS IS NOT THE OVERTIME SHEET NUMBER.
THIS IS JUST BASED OFF OF THE FIRST QUARTER.
YEAH. SO THIS IS THE BUDGET REMAINING FOR THIS YEAR RIGHT.
YES MA'AM. THAT PART OF IT IS THAT.
AND SO THEY'VE ONLY LIKE SOMEONE HAS A 2 MILLION COUNTY HAS A 2 MILLION.
THAT'S OUR ADOPTED BUDGET FOR THE FISCAL YEAR.
AND YOU'VE ALWAYS BEEN 30 387,000.
AND THEN WE HAVE A REMAINING BUDGET OF 1.8.
THE PERCENT OF THE BUDGET THAT HAS BEEN USED YEAR TO DATE IS 19%.
AND IF WE'RE ON TREND, YES, BECAUSE REMEMBER, IT'S FOUR QUARTERS IN A YEAR.
SO ANYTHING OVER 25 WOULD BE OFF TREND.
BUDGETING AGAIN THOUGH THESE NUMBERS RIGHT.
SAY IT AGAIN I'M SORRY DUE TO OVER BUDGETING.
NO THIS IS JUST SHOWING YOU A BREAKDOWN OF BUDGET TO ACTUALS BY DEPARTMENT.
YES. SORRY, THAT'S WHAT I SAID.
AND THEN THE COMMENTS AGAIN ARE JUST THE REASONS AS TO WHY IT'S OVER.
NOW, AS FAR AS SOME OF THE INVOICES, YOU KNOW, SOME OF OUR STUFF WE PAY IN A LUMP SUM UP FRONT.
SO IF YOU WOULD BREAK IT OUT OVER A 12 YEAR PERIOD THAT IT WOULD BE ON TREND.
WHEN YOU'RE WHEN YOU'RE LOOKING AT WHEN WE'RE BUDGETING INSTEAD OF LOOKING AT HISTORICALLY HOW WE'VE DONE OR WE JUST AUTOMATICALLY DOING 25, 25, 25, YOU KNOW, SO THAT YOU HAVE A LITTLE BIT BETTER HANDLE ON, I DON'T KNOW WHEN THERE WERE SOME SOME BLIPS ON THE RADAR SCREEN.
DO YOU KNOW WHERE I'M COMING FROM? IT'S JUST LIKE, SO, YOU KNOW, WHEN WE'RE BUDGETING, WE'RE JUST GOING, YOU KNOW, EVERY QUARTER, 25% INSTEAD OF LOOKING AT HISTORICAL DATA.
WHY ARE WE NOT DOING THAT? IS IT JUST SOMETHING WE'VE ALWAYS DONE? ARE YOU TALKING ABOUT WHEN YOU ACTUALLY COME BEFORE COUNCIL FOR THE BUDGET, WHEN YOU'RE ACTUALLY BUDGETING, YOU KNOW, DOING THE, YOU KNOW, DOING THESE MONTHLY BUDGETS, THAT KIND OF THING. AND, YOU KNOW, EVEN LIKE I'M LOOKING HERE, I DON'T KNOW, IT'S OFF.
YOU KNOW, I THINK I UNDERSTAND WHAT YOU'RE ASKING, BUT CORRECT ME IF I'M WRONG.
YOU'RE USING THE WORD BUDGETING, BUT I THINK YOU'RE LOOKING AT THE TREND SHE'S PROJECTING BASED OFF A QUARTER, RIGHT? AND SO YOU'RE SAYING, ARE YOU USING 25% BECAUSE IT'S JUST BROKEN DOWN BY FOURS? OR ARE YOU LOOKING AT HISTORICALLY ON THE FRONT END? LET'S SAY AGAIN, DEVELOPMENT LIKES TO SPEND THEIR MONEY ON THE FRONT END.
SO REALLY INSTEAD OF SAYING 25%, THERE SHOULD BE 30%.
IT GIVES A FALSE IMPRESSION WHEN YOU'RE LOOKING AT THINGS.
I MEAN, FOR COUNCIL FOR YOU GUYS, FOR WHATEVER.
SO I HOPE THAT IN THE FUTURE Y'ALL WILL BE LOOKING AT THAT.
YES, MA'AM. ALL RIGHT, SO WILL YOU COME BACK AND WHEN WILL YOU PRESENT THE SECOND QUARTER? SAY IT AGAIN. I'M SORRY. WHEN ARE YOU GOING TO REPORT OUT? FOR THE SECOND QUARTER.
SECOND QUARTER WILL BE AT THE END OF DECEMBER.
WHEN IS THE FIRST? FIRST QUARTER SEPTEMBER.
[00:20:01]
THE END OF SEPTEMBER. OH, THEY'RE ON THE FEDERAL FISCAL.OH, YOU MEAN THE STATE FISCAL? THAT'S STATE FISCAL. I THOUGHT THIS WAS JANUARY, FEBRUARY, MARCH.
OH, NO, MA'AM. JULY, JULY, AUGUST, SEPTEMBER.
FIRST QUARTER. SEPTEMBER THROUGH DECEMBER.
I'M SORRY. STATE. STATE FISCAL AND THE FEDS.
THE FEDS DO SOMETHING DIFFERENT.
YES. FEDS DO SOMETHING DIFFERENT.
IT'S THE STATE FISCAL YEAR. JUNE.
BECAUSE THE CITY RUNS FROM JULY TO JUNE.
IT CAN'T INCLUDE THEIR REIMBURSEMENTS TO DATE BECAUSE IT'S TWO.
SO LET ME CLARIFY. THIS IS NOT REVENUE.
REVENUE. YOU DON'T BUDGET REVENUE BY DEPARTMENT.
I MIXED UP TWO THINGS IN MY HEAD.
BUT YES, THIS IS JUST EXPENSES WOULD HAVE BEEN PAID YEAR TO DATE, RIGHT? AND THEY BALANCE OUT THE OTHER SIDE, RIGHT.
THIS IS A NEW REPORT THAT WE'RE GOING TO START PRESENTING AS WELL.
A REPORTER IT IS A CHANGE IN FUND BALANCE.
JUST SO WE CAN SEE WHERE WE'RE STANDING AT THROUGHOUT THE FISCAL YEAR.
THESE ARE PRELIMINARY FIGURES.
AND THE PRELIMINARY BEGINNING BALANCE, WHICH IS ON THE END OVER HERE UNDER FUND BALANCE.
THESE PRELIMINARY FIGURES COME FROM THE FISCAL YEAR 24 PRELIMINARY NUMBERS.
WHAT DOES THAT MEAN? TELL ME AGAIN.
TELL ME AGAIN. THE THE PRELIMINARY FIGURES HERE.
PRELIMINARY BEGINNING BALANCE IS COMING FROM THE ENDING OF FISCAL YEAR.
BUT KUDOS TO YOU BECAUSE THIS IS SOMETHING WE HAVE NEVER BEEN.
ABLE TO GET IN ALL MY DECADES ON COUNCIL AND BEGGING FOR THIS.
INFORMATION. SO A ROUND OF APPLAUSE THERE.
THIS ARE THE ACTUAL FUNDS ACTUALLY LITERALLY SEPARATE SECTIONS BECAUSE WE DISCOVERED AS ALL OF OUR POOLS OF MONEY IS IN ONE POT OF MONEY. SO IT'S A FUND, BUT THEN IT HAS DIFFERENT FUND NUMBERS.
BUT THEN AGAIN, WE DO WITH THE COUNTY BEHIND THE SCENES, WE LEARN THAT IT WASN'T LIKE THIS.
SO IS THIS, IS THIS WITH IT BROKEN OUT OR IS THIS NOT WITH IT BROKEN OUT? BUT, YOU KNOW, IT GOES WITH WHAT THIS IS.
THIS IS FOR THE ACCOUNTING PURPOSES.
YOU'RE TALKING ABOUT THE BANKING SIDE OF IT, THE BANKING SIDE OF IT.
THE CITY HAS ONE MAJOR BANK ACCOUNT THAT ENCOMPASSES EVERYTHING, INCLUDING THE SCHOOLS AND HOW EVERYTHING THE ACCOUNTING PIECE OF IT IS, WE ACTUALLY BREAK IT DOWN BY FUN SO THAT WE CAN TRACK THE MONEY THAT BELONGS TO WHICH FUND.
CORRECT. AND WHAT I'M TRYING TO SAY IS.
AND YOU CHECKED THIS AGAINST WHAT'S SUPPOSED TO BE IN THE ACCOUNT.
BECAUSE I THINK BEFORE, IF YOU ROBBING PETER TO PAY PAUL.
YEAH. SO I'M JUST TRYING TO MAKE SURE.
YES, MA'AM. IT'S A MATH MATH THING.
THAT'S WHAT I'M TRYING TO FIGURE. YES.
AT FIRST I WAS A LITTLE CONCERNED.
BUT LOOKING AT IT NOW AND LOOKING AT THE GENERAL FUND AND EVERYTHING.
YES, I CAN SAY THAT I'M OKAY WITH THE FIGURES UNTIL WE GET FINAL AUDIT.
OKAY. IT DOESN'T LOOK AS OFF AS IT DID PRIOR.
ALL RIGHT. ANY OTHER QUESTIONS ON THE CHANGE IN FUND BALANCE? OKAY. NEXT PAGE, PLEASE.
PAGE 13 IS OVERTIME BY DEPARTMENT FOR FIRST QUARTER.
THESE ARE JUST THE DEPARTMENTS THAT HAD OVERTIME FOR SO FAR THIS FISCAL YEAR.
AND AGAIN, IT'S SIMILAR TO THE OTHER REPORT WHERE YOU HAVE WHAT WAS BUDGETED FOR OVERTIME, YEAR TO DATE, ACTUALS, THE REMAINING BALANCE, THE PERCENT OF THE BUDGET, WHETHER OR NOT IT'S ON TREND, AND THE REASON WHY IT'S NOT ON TREND.
SO THEY'RE ALWAYS GOING TO HAVE HIGHER OVERTIME NUMBERS.
WE DON'T WANT IT TO BE LIKE 100 AND SOMETHING PERCENT OVER BUDGET.
HOW HAS THAT BEEN IN THE PAST? WHAT ARE YOU KNOW, I MEAN, I CAN PULL JUST I WOULD JUST BE INTERESTED TO KNOW HOW HOW WE DID LAST YEAR.
MAYBE IT'S NOT RELEVANT, BUT IT MIGHT BE.
OKAY, WELL, OUR SOCIAL SERVICES DEPARTMENT, THAT'S A BIT MUCH.
WHY? BECAUSE THERE WERE A LOT OF, I MEAN, A LOT OF FOSTER KIDS WHO HAD TO ACTUALLY STAY AND SPEND THEIR NIGHTS IN THE DEPARTMENT OF SOCIAL SERVICES.
YEAH. THEY COME HOME TO SOCIAL SERVICES.
AND THAT THAT WAS A BIG TREND.
SO AND THAT'S I GUESS HOW MUCH DID THEY I DON'T KNOW IF THEY HAD PLANNED FOR THAT MUCH OVER TIME.
[00:25:07]
I'M SURE THEY DID. 21,000.SOCIAL SERVICES HAS A LOT OF TURNOVER.
UNFORTUNATELY. SO BY THE TIME YOU HIRE SOMEBODY YOU GOT THREE LEAVE AND YOU HIRE ONE.
SO IN TERMS OF THESE OTHER DEPARTMENTS SO STORM WATER DOESN'T HAVE A BUDGET.
SO HOW ARE THEY PAYING FOR THAT.
AND THEN TREASURER IS OVER THERE ALLOCATION.
SO WHAT DOES IT DO WITH BOTH OF THOSE.
THEY'RE GOING TO HAVE TO CHOOSE A LINE ITEM FROM WHERE THIS MONEY IS GOING TO COME FROM.
THAT'S WHAT THEY'RE GOING TO HAVE TO DO.
IT'S NOT THEY'RE NOT GETTING ADDITIONAL FUNDING OF ANY TYPE.
IT HAS TO COME FROM A DIFFERENT LINE ITEM THAT'S ALLOCATED TO SOMETHING ELSE.
NO ONE HAS TOLD THEM THAT PER SE IN WRITING.
IT'S JUST BEEN ADJUSTED AT THE END OF THE BUDGET YEAR.
THAT'S WHERE THEY GOT THE DOLLARS FROM WHATEVER'S LEFT OVER IN THEIR BUDGET.
NO ONE'S BEEN IN A POSITION WHERE THEY DIDN'T HAVE EXTRA MONEY LEFT OVER.
YEAH, WE'RE WE'RE GOING TO DO BUDGET TO ACTUALS TO THE DEPARTMENTS AS WELL TO INCLUDE PERSONNEL BECAUSE I'VE SEEN BEFORE, SOMETIMES MODULES DON'T TALK SOMETIMES.
AND YOU CAN HAVE HR SHOW ME SOMETHING DIFFERENT.
AND IS THERE ANYTHING THAT NEEDS TO BE ADJUSTED? WE NEED TO GET IT FIXED EARLIER THAN LATER.
YES. WELL, THE PROBLEM I HAVE IS THAT IF YOU'VE HAD AN EMPTY POSITION FOR FIVE YEARS AND EVERY YEAR YOU REPORTED IT HAS EXCESS, IN THE END THAT DON'T MAKE SENSE.
IS THAT POSITION REALLY NEEDED? RIGHT. WE GOT WE A SALARY SAVINGS EVERY YEAR.
I MEAN WE GOT TO LOOK AT THAT.
DO WE REALLY NEED THE POSITION.
I WOULD SAY, BUT I MEAN MAYBE WE NEED TO SEE A REPORT OF HOW MANY HOW LONG HAS THIS POSITION BEEN OPEN? IS THAT POSSIBLE, DOCTOR? YES. WE CAN RUN A REPORT.
WHEN WE HAVE SALARY SAVINGS, THAT'S WHERE THEY COME FROM.
THEY TAKE THE LONGEST TO HIRE, THE LONGEST TO RECRUIT.
SO THERE THERE WILL ALWAYS BE SALARY SAVINGS IN THOSE LOCATIONS.
POLICE IN PARTICULAR WHEN THEY HAVE SALARY SAVINGS IT GOES TOWARDS THEIR OVERTIME.
THEY GET A BUDGET LINE FOR OVERTIME.
THEY. YEAH, BUT THERE IS THAT.
IT'S NOT THAT THEY ALWAYS GO OVER IT BECAUSE OF THE VACANCIES THAT THEY HAVE AVAILABLE.
JUST PIGGYBACKING OFF OF COUNCILWOMAN ORIGINAL QUESTION, WHO IS GOING TO TELL THE DEPARTMENTS EACH QUARTER THAT THEY NEED TO BALANCE THIS OUT? YOU ARE GOING TO SEND AN EMAIL OR YES, MA'AM.
AND PRETTY MUCH IT'S GOING TO BE A MEMO THAT SAYS THE FOLLOWING LINE ITEMS ARE IN THE NEGATIVE.
PLEASE DO A BUDGET TRANSFER TO MOVE FUNDING FROM A GOOD STANDING LINE ITEM TO THE NEGATIVE TO CLEAR THE NEGATIVE BY SAID DATE, RIGHT? YES, MA'AM. DO YOU HAVE A DATE IN MIND? WE HAVE TO ASK STAFF TO DEVELOP IT.
AND THEN THIS IS JUST A PIVOT TABLE, SO I'M NOT SURE IF YOU KNOW HOW PIVOT TABLE WORKS.
SO ALL I DO HAVE TO CUT AND PASTE.
SO THE PLAN IS TO TRY TO HAVE EVERYTHING DONE BY THE END OF THIS MONTH AND SENT TO THE DEPARTMENTS.
YES. THE ONLY THING I WOULD SAY IS DEFINITELY END OF THIS MONTH IS GOOD BECAUSE THEN THAT'S A QUICK CHANGE IN MUNIS. AND YOU NEED TO REPORT WHO IS NOT COMPLIANT TO DOCTOR MANKA.
SO DOCTOR MICHAEL COULD TELL COUNCIL.
YES, MA'AM. AND AND I'M I WANT TO SAY WE DON'T KNOW WHAT'S GOING TO HAPPEN IN NOVEMBER.
[00:30:08]
AND SO IF YOU CAN REPORT OUT IN NOVEMBER THE STATUS OF THAT SO WE CAN ONE GET STAFF TRAINED TO OPERATE MORE EFFICIENTLY AND MORE PROFESSIONALLY WHEN IT COMES TO THEIR BUDGETS? TWO TO START OFF THIS QUARTER SOLID WITH FOUR AS OPPOSED TO YOU CHASING TAILS.BUT THEN ALSO HAVING THE REINFORCEMENTS THAT YOU HAVE NOW, AGAIN, WITH US BEING COMMITTED TO MAKING THESE IMPROVEMENTS WHILE YOU STILL HAVE US HERE TO BACK IT UP. SO I WOULD SAY, DOCTOR, BANKER BY OUR FIRST OR SECOND WEEK IN NOVEMBER, PLEASE MAKE A NOTE.
MADAM CLERK AS WELL, TO PUT DOWN THE AGENDA FOR US TO HAVE LIKE A REPORT OUT IN TERMS OF WHO WAS NON-COMPLIANT TO YOUR REQUEST. OKAY.
WE KEPT SAYING THAT WE DID NOT WANT TO BABY ANYONE ANY LONGER.
WE DIDN'T WANT TO HAVE THE GRACE PERIOD HAS COME AND GONE AND WE'RE LOOKING FOR PEOPLE TO BE COMPLIANT AND ALSO PARTICIPATORY IN THE CHANGES FOR THE IMPROVEMENT OF THE CULTURE HERE. WHEN IT COMES TO FISCAL MANAGEMENT.
SO WITH THAT BEING SAID, DON'T OFFER ANY GRACE PERIODS.
THEY SHOULD ALREADY BE UNDERSTOOD THAT THEY NEED TO DO WHAT THEY NEED TO DO.
SO PUT YOUR DEADLINE OUT THERE, SAY WHO'S NOT RESPONSIVE TO DOCTOR BANKER.
AND AGAIN, I CAN'T SPEAK FOR COUNCIL, BUT I WOULD SAY THAT I THINK THEY WOULD AGREE THAT WE'RE KIND OF OVER THE GRACE PERIODS, THAT WE EXPECT PEOPLE TO DO WHAT THEY NEED TO DO AS DIRECTORS. YES, MA'AM.
SO I'VE GOT A QUESTION ON THIS OVERTIME BY DEPARTMENT.
I'D LIKE TO KNOW WHAT THE WHAT THE FISCAL 24 ACTUALS WERE.
YES, MA'AM. I CAN ADD THAT YOU CAN ADD THAT COLUMN BECAUSE I THINK THAT WOULD BE I THINK THAT WOULD BE USEFUL IN LOOKING AT, YOU KNOW, DID WE BUDGET CORRECTLY? I MEAN, YOU KNOW, WHAT WERE THE ACTUALS AND WHAT I'M LOOKING AT, I'M JUST I'M JUST LOOKING AT POLICE BECAUSE THE POLICE IS THE LARGEST NUMBER THERE.
IS THIS BUDGET REALLY REALISTIC? THAT KIND OF THING? YES, MA'AM.
SLIDE NUMBER 14 IS THE FISCAL YEAR 25 DATA INTEGRATED COLLECTIONS FIRST QUARTER.
THESE ARE THE COLLECTION RATES FOR DATA INTEGRATORS.
AND IT'S BROKEN DOWN BY MONTH JULY AUGUST AND SEPTEMBER.
AND IT'S GOING TO BE STORM WATER SOLID WASTE AND WASTEWATER.
WHAT WAS BILLED AND WHAT WAS COLLECTED IN THE PERCENTAGE AMOUNT.
ANY QUESTIONS. SO THIS UNCOLLECTED AMOUNT HOW ARE THEY ADDRESSING THAT.
ARE YOU TALKING ABOUT THE DELINQUENCIES THERE? WE HAVE ANOTHER MEETING WITH DATA INTEGRATORS STILL.
I JUST SENT ANOTHER EMAIL TO MR. DENTON TODAY ASKING FOR A FOLLOW UP ON THE INFORMATION HE WAS SUPPOSED TO PROVIDE US.
AS FAR AS COLLECTIONS FOR DATA INTEGRATION INTEGRATORS AND STUFF, SHE WANTED TO HAPPEN.
DEAR DOCTOR, DOCTOR, WHERE ARE WE AT? WE'RE TRYING TO, DIDN'T WE? DIDN'T WE SUPPORT BRINGING THEM IN-HOUSE? YEAH. WE HAVE.
BUT. TRYING TO GET THE BILLING CORRECTED WITH DATA INTEGRATORS HAS REALLY BEEN A CHALLENGE.
AND THE LAST CALL THAT WE WERE ON, WE WERE WE DISCUSSED HAVING THE COLLECTIONS BEING RUN IN-HOUSE.
AND THEY MAINTAIN THE BILLING.
AND SO THERE WAS A LOT OF TECHNICAL STEPS THAT WE NEEDED TO TAKE FIRST.
AND THAT REQUIRES A MODULE IN MUNIS IS TO ACCEPT THE UTILITY.
AND SO THE GOAL AND THE HOPE IS TO BUILD THAT INTO THE 25 BUDGET SO WE CAN PAY FOR IT.
IT'S PRETTY COSTLY MODULE SOMEWHERE IN THE 300,000.
AND THEN WE CAN BEGIN THE PROJECT OF THE INTEGRATION PIECE.
SO THAT'S ONE PART OF THE CONVERSATION.
SO THERE'S TWO CONVERSATIONS THAT ARE HAPPENING WITH DATA INTEGRATORS.
EVERY MEETING IS NOT FOR THE SAME CONVERSATION.
[00:35:04]
AND THEN THE SECOND IS THE COLLECTION.AND WHERE WE ARE WITH COLLECTING OUR DOLLARS.
AND THEY'RE STILL CHARGE OF COLLECTIONS.
CORRECT. SO WHAT IS THE WHAT IS THEIR REPORTED LIKE ISSUES WITH THAT? THIS IS HIGHER THAN WHAT IT'S BEEN IN THE PAST.
SO I'M NOT I JUST I SEE THAT ANGER.
I HAVE PTSD, SO WHAT? SO WHAT? WHAT ARE THEY SAYING? IS THEIR CURRENT ISSUES.
THE BIGGEST ISSUE IS WHEN COUNCIL ESTABLISHED WITH VIRGINIA WATER.
THEY DON'T REQUIRE THAT THEY HAVE SOCIAL SECURITY NUMBERS OR ANYTHING LIKE THAT.
HOW ARE THEY GOING TO TRACK YOU DOWN? THEY DON'T HAVE A SOCIAL SECURITY NUMBER OR ANYTHING LIKE THAT TO BE ABLE TO CHARGE IT AGAINST YOUR CREDIT.
THAT'S ONE OF THE BIGGEST THINGS ISSUES WHEN IT COMES TO THE COLLECTION PIECE FOR.
EVEN WITH VIRGINIA WATER, WE HAVE A MEETING WITH THEM FRIDAY.
MATTER OF FACT, I BELIEVE IT IS.
TO TALK ABOUT A NEW PROCESS FOR WHEN THEY START NEW UTILITY ACCOUNTS, BECAUSE IT'S VERY DIFFICULT TO PUT A LIEN AGAINST SOMEBODY'S PROPERTY OR FOR THEM TO TAX FOR COLLECTIONS ON UTILITY PAYMENTS.
IF YOU DON'T HAVE THEIR SOCIAL SECURITY NUMBER, THEY COULD USE A FAKE NAME.
THIS ALSO AFFECTED THE COLLECTION RATE AT AMERICAN WATER.
THEY HAVE ADMITTED THIS AS WELL.
SO THAT'S PART OF THE DISCUSSION FOR FRIDAY AS WELL.
THANK YOU. ANY OTHER QUESTIONS ON DATA INTEGRATORS? OKAY. NEXT QUESTION 515 IS JUST AN OVERVIEW OF ACCOUNTS PAYABLE AND DEBT SERVICE.
THIS IS SHOWING THAT THE CITY IS PAYING THEIR DEBT ON TIME AS THEY'RE AS THEY'RE REQUIRED TO.
THIS IS A CUMULATIVE OVER FROM 28 FISCAL YEAR 18 THROUGH 24.
THE ABOVE REFERENCES AMOUNTS ARE CREDITS THAT ARE IN PARENTHESES.
THE AMOUNTS DUE ARE PLUS FROM INDUSTRY FOR 18 TO 24.
BUDGET. THE ACTUALS, AS WELL AS ANY OTHER ACCRUED INVOICES FOR THE FISCAL YEAR 24, PAID AND PAID IN 25, BUT ACCRUED BACK TO 24. OKAY.
ANY QUESTIONS ON THIS? THIS IS MONEY THAT IS COMING TO THE CITY.
YES IT'S TRUE. SO ON HIS CREDIT, I UNDERSTAND TRUE.
TELL ME. SO IT'S THE CREDITS FROM THE INDUSTRIES.
IT'S EITHER THEY'RE GOING TO OWE OR THEY'RE GOING TO HAVE A CREDIT ON THERE.
BUT IT HASN'T BEEN DONE FROM MY UNDERSTANDING.
IT HASN'T BEEN DONE SINCE LIKE 2018 FORWARD, I BELIEVE.
SO THIS IS A CUMULATIVE FIGURE WHERE THEY'RE ALSO WORKING ON THE FOURTH AMENDMENT.
BUT WE HAVEN'T HEARD AN UPDATE ABOUT THAT AS OF RIGHT NOW.
WHAT'S THE FOURTH AMENDMENT? THE THAT'S THE FACILITY AGREEMENT.
I MEAN, WE'VE GOT, YOU KNOW, NO MORE, NO MORE, NO MORE INVOICES APPEARING.
NO, MA'AM. THE CITY OF CREWS HAS A 60 DAY ACCRUAL, SO AUGUST 31ST WOULD END.
BUT WE DO ACCRUE ON A 60 DAY BASIS.
AGAIN, LIKE I SAID, THERE WAS ONE PARTICULAR INVOICE THAT WAS 1.3 BY ITSELF.
SO THAT'S A LARGE AMOUNT OF MONEY THAT HAD TO BE ACCRUED BACK TO 24.
AND WHAT IS WESTROCK? I WOULD DEBIT. I GUESS THIS IS WHAT THEY OWE BASED OFF OF THEIR BILLING AND CAPITAL AND SOME OTHER SOME OTHER THINGS.
THEY'RE THE ONLY ONE THAT REALLY OWES.
SO CAN YOU EXPLAIN THAT? I MEAN, VERY BRIEFLY OR.
NO, YOU CAN'T EXPLAIN BRIEFLY.
OH. NEVER MIND. I WILL GIVE YOU THIS ISN'T.
I KNOW THIS IS NOT ONE OF THE COMMISSION MEETINGS.
I JUST WAS, YOU KNOW, IT JUST STANDS OUT THERE.
YES, MA'AM. I CAN DEFINITELY PROVIDE A BREAKDOWN FOR EVERYTHING.
[00:40:03]
AND THE REASON FOR DEBITS AND CREDITS? YES, MA'AM. I WOULD DEFINITELY DO.ANY INDUSTRY FOLKS HAPPEN TO CALL? AT LEAST I'LL UNDERSTAND.
MAYOR. PARDON. YOU REQUESTED THAT WE TALK ABOUT GIVING THE MARINA $500,000 FOR REPAIRS.
IT REALLY WOULDN'T BE A LOAN BECAUSE THE MARINA FALLS UNDER THE GENERAL FUND.
SO IT'S JUST NOT WE COULDN'T PUT INTEREST ON OURSELVES, SO IT WOULD JUST BE A TRANSFER.
BUT THE RATE OF RETURN ON THIS INVESTMENT IN THE MARINA IS, IF YOU CAN SEE CURRENTLY, BEFORE ANY REPAIRS ARE DONE FOR THE YEAR, THE REVENUE ADDITIONAL REVENUES WOULD BE 23.9 THOUSAND.
AND THEN AFTER THE REPAIRS, THE POTENTIAL REVENUE IS 103.
OKAY. SO WITHIN A FIVE YEAR PERIOD, THE CITY COULD RECOUP THE 500,000 THAT IS GIVEN FOR THE REPAIRS, AND ANY ADDITIONAL REVENUES WOULD JUST COME TO THE CITY IN THE GENERAL FUND YEAR OVER YEAR.
SO HOW DO WE SET IT UP? SO IT IS AN ENTERPRISE FUND BECAUSE THAT WAS, YOU KNOW, THE BIG POINT OF CONTENTION THAT WE WANTED THE MARINA TO BE SELF-FUNDING.
OKAY. WE WOULD HAVE TO DO IT IN THE SYSTEM, AND THEN I WOULD JUST HAVE TO GET WITH THE EXTERNAL AUDITORS TO LET THEM KNOW THAT WE WERE CHANGING OUT THE MARINA TO BE AN ENTERPRISE. NOW, THE ONE THING I CAN SAY LOOKING AT THE EXPENSES WHEN I LOOKED AT THEM, SOME OF THAT'S ABOUT IN LINE.
IT STILL WOULD BE A IT WOULD BE REVENUES OVER EXPENSES, ABOUT PLUS 80,000.
I THINK WHEN I LOOKED AT IT THE LAST TIME.
SO WE CAN DEFINITELY TALK ABOUT BREAKING IT OUT.
YEAH. BECAUSE THAT WAS JUST THE BIGGEST THING IS THAT, YOU KNOW, WE WANTED TO JUST HAVE IT.
SO THAT WAY IT CAN SELF-SUSTAIN.
SO THAT WAY WE DON'T HAVE, YOU KNOW, THE ISSUE OF, YOU KNOW, EVERYTHING BEING DILAPIDATED.
YOU KNOW, SOME MASSIVE PRICE TAG.
ALL RIGHT. ANY OTHER QUESTIONS ON THIS? MAYBE MAKING MONEY OFF OURSELVES? YEAH. YEAH.
IT WORKS. SLIDE 18 IS 24 SURPLUS FUND ALLOCATION.
STAFF WAS ASKED THEIR RECOMMENDATION ON HALF OF THE 24 SURPLUS.
SO WE HAVE CAPITAL RESERVE 1.5 MILLION DUE TO OUTSTANDING UNFUNDED CAPITAL.
REMEMBER, OUTSTANDING UNFUNDED CAPITAL CURRENTLY IS LIKE $4.5 MILLION.
EXCUSE ME, UNASSIGNED WOULD BE 1.5 FOR A SIGN WOULD BE 1.5, AND THAT WOULD INCLUDE THE SCHOOLS ERP AS WELL AS THE MARINA BUDGET STABILIZATION 500,000. REPLENISHMENT OF FUND BALANCE 500,000.
SO. IF I'M UNDERSTANDING THIS CORRECTLY, THE MONEY THAT'S CURRENTLY BEEN APPROPRIATED WITH THESE ITEMS, WE SHOULD STILL HAVE ENOUGH TO TAKE CARE OF THESE POSITION REQUESTS THAT THE ROBERT BOBB GROUP HAS IDENTIFIED AS CRITICAL.
THE THE LEGAL ASSISTANT AND THE ATTORNEY'S OFFICE.
THE ERP ADMINISTRATOR AND THE ECONOMIC DEVELOPMENT SPECIALIST.
WELL, AND THE AND THE FIRE GENERATOR.
I'M ASSUMING THAT THAT'S INCLUDED, TOO.
NO, THIS WAS ON THE SHEET THAT CONCETTA GAVE US AT THE BEGINNING OF THE MEETING.
NOW, WOULD YOU HAVE A LEFTOVER AMOUNT THAT COMES FROM ALL THAT OR I MEAN WE ALLOCATED.
YEAH, WE ALLOCATED EVERYTHING.
IT'S ON THE BACK OF THE SHEET. RIGHT.
SO THEN THAT WOULD TAKE UP EVERYTHING FROM THE SURPLUS OKAY.
I'M SORRY. IF IT'S NOT ALLOCATED FOR SPECIFIC USE IT WILL GO TO UNASSIGNED FUND BALANCE OKAY.
SO WHY WHY DO YOU HAVE A PUNISHMENT FUND BALANCE 500 K.
THAT'S ONE OF THE FINANCIAL POLICIES THAT WAS ADOPTED IN THE REPLENISHMENT OF THE FUND BALANCE IS FOR INSTANCE, IF YOU HAD TO USE IT LIKE YOU HAVE BEEN USING IT, MOVING THUS FAR IS TO REPLENISH WHAT YOU'VE BEEN USING.
SO YOU GUYS HAVE BEEN BUDGETING USING SURPLUS, THE USE OF SURPLUS TO BALANCE THE BUDGET.
RIGHT. SO THIS IS TO REPLENISH THE FUND BALANCE THAT YOU HAVE BEEN USING.
[00:45:05]
I MEAN DID WE ALREADY DO THAT THOUGH.AGAIN THIS IS THE ADDITIONAL YEARS.
IS THIS THE ADDITIONAL YEARS REQUIREMENT THAT IS REFERENCED HERE? NO NO NO.
YES. SO THE CITY HAS BEEN BALANCING THEIR BUDGET USING SURPLUS.
YES. INSTEAD OF IT GOING TO THE FUND BALANCE, IT'S BEEN GOING INTO DAY TO DAY OPERATIONS.
AND THAT'S THE ONE THAT'S LIKE AT 20% NOW.
YES. OKAY. SO 500 K OF LAST YEAR'S MONEY TO BUILD IT.
SO REALLY IT'S 2 MILLION GOING UNASSIGNED.
CAN WE TALK ABOUT WHAT IS ASSIGNED? EARMARKED FUNDING? 1.5 MILLION.
AARP. THAT'S WAY MORE THAN THAT.
I'M SORRY, I DIDN'T HEAR YOUR QUESTION.
YOU HAVE A SIGNED EARMARK FUNDING 1.5 MILLION FOR THE MARINA AND SCHOOL ERP.
BUT THE HOPEWELL PUBLIC SCHOOLS ERP IS 300.
IT'S THREE. THREE. 60, YOU GOT YOUR GENERATOR? NO. A SIGN ON THE SCREEN HAS ONE FIFTH.
BUT IT SHOULD INCLUDE THE SCHOOL.
WE DIDN'T LIST ALL OF WHAT WE PUT THE DETAIL.
PUT THE DETAIL? YEAH, WE PUT THE GENERATOR IN THERE.
WE PUT THE SCHOOLS IN THERE, AND THEN WE ASSUME THAT COUNCIL WOULD THE POSITIONS THAT ARE HERE? WHAT POSITION? ALL OF THESE THESE THESE THREE CRITICAL ONES.
THE. SO THE MAYOR ASKED, HEY, WOULD WE HAVE ANY LEFT OVER? AND WE SAID WE WE BUDGETED WHERE THEY ASSIGNED ME.
ARE YOU SAYING THAT THIS, THIS, THIS AND THIS, THEY WANTED TO PUT IT ON THE BACK.
I THINK THAT'S CONFUSING TO ME TO JUST TO SAY $700,000 FOR FOR THREE POSITIONS.
WELL, THAT THE GENERATOR AND 350 IS A LITTLE BIT MORE.
WELL, WE'RE NOT VOTING ON THIS.
NO. SO I MEAN, CLARITY IS JUST INFORMATION.
YOU REALLY NEED TO CLEAR. I MEAN, CAN YOU PUT THIS INTO, LIKE, HOW YOU DO YOUR PRESENTATION BECAUSE YOURS IS A LITTLE BIT MORE CLEAR, LIKE WHAT ARE WE DOING ON THE, ON THE, ON THE DESCRIPTION AND DETAIL? WE JUST NEED TO PUT WHAT MAKE UP THE 1.5.
RIGHT. YEAH. YEAH. WHICH WAS THE POSITIONS, THE GENERATOR, THE MARINA AND THE SCHOOLS.
I DON'T SEE IT. I'M VOTING ON SOMETHING IN THERE IS MISSING OR SOMETHING.
WHAT IS THAT? THAT'S ONE OF THE FUNDS THAT THAT THEY RECOMMENDED THAT WE ADOPT.
AND WE HAD IT IN OUR FINANCIAL POLICIES.
IT WAS LIKE A LIST OF FOUR FUNDS THAT WE HAD TO GO AND CREATE, AND THAT WAS ONE OF THEM.
AND I DON'T REMEMBER THEM SAYING THAT.
WHAT IS THAT FOR? IF IT WAS IN TOTAL WE HAD HOW MUCH TOTAL FUNDING, TOTAL SURPLUS FUNDS.
FUND. WE HAD 7 MILLION, I BELIEVE 7.2.
IF I ADDED THESE UP SOME KIND OF WAY TO MAKE SENSE, I WOULD COME UP WITH $7 MILLION.
GEEZ. YEAH. IF YOU CAN JUST INCLUDE IF YOU CAN.
BECAUSE WE REMEMBER THE 7.2 ALSO INCLUDED THE 1.2 THAT WENT TO CHURCHILL.
SO YOU HAVE TO SUBTRACT THAT FROM THE 7.2.
YOUR SHEET HAS $4,000,004.5 MILLION SURPLUS FUNDS ALLOCATED FOR TOTAL ACCOUNTS.
WHAT THIS SHEET HAS IS HOW MUCH THAT HAS TO BE REPLENISHED.
IT'S NOT. IT'S MORE THAN $1 MILLION, ISN'T IT? YEAH. ECONOMIC DEVELOPMENT 500,000.
GENERATED 280 HOPEWELL PUBLIC SCHOOLS.
THREE 60. THAT'S MORE THAN A MILLION.
[00:50:01]
NO, NO. SO THE ORIGINAL SURPLUS WAS 7.2.OKAY. SO MINUS THE 1 MILLION THAT WAS GIVEN TO WINSTON CHURCHILL.
THERE WAS ANOTHER PROJECT ALSO THAT TOOK IT AWAY.
PUT ALL THAT IN THE PROJECTS ON THE BACK SHEET.
1.2 WENT TO WINSTON CHURCHILL.
THE PROPERTY PURCHASE OF 1100 MAPLEWOOD 104 TO THE CSA FUNDING.
THAT'S WHAT WE SPENT. SO? SO FAR YOU HAD LEFT OVER 5.5, I THINK.
YEAH. I THINK IF YOU JUST I THINK IF YOU JUST ANNOTATE THESE ITEMS RIGHT HERE IN THE DESCRIPTION.
RIGHT. I THINK THAT WILL CLEAR EVERYTHING UP.
YES. BECAUSE IT'S THE SAME REQUEST AND SAYING HOW YOU WANT TO SPEND IT.
THAT'S HOW YOU WANT TO SPEND IT.
YEAH. YOU SEE THE LITTLE HEADER AND THEN LIKE SOME EXPLANATIONS ON THE SIDE.
SO FOR OUR NEXT NOVEMBER WE'RE GOING TO DO A MORE DETAILED BREAKDOWN.
WE'RE GOING TO TALK ABOUT THE SEWER RATE STUDY THAT'S WAS PRESENTED IN THE 27TH COUNCIL MEETING.
AND I'LL PROVIDE AN UPDATE ON THE 20 TO 24 CAMPUS.
I'M SO BUMMED I'M LEAVING WHEN YOU ARE HERE BECAUSE YOU DID A REALLY GOOD REPORT.
BEST FINANCE DIRECTOR SINCE ALISON HAGER.
YOU'RE VERY WELCOME. YOU'RE VERY WELCOME.
THANK YOU. I'M FOR REAL. GIVE HIM A HARD TIME.
ALL RIGHT. ARE THERE ANY OTHER QUESTIONS FOR MISS JORDAN OR DOCTOR MANKER? ALL RIGHT. HEARING NONE, SHE DID RECOVER.
DO I HAVE A MOTION TO ADJOURN? SO MOVED. ALL IN FAVOR, SAY AYE.
AYE. ANY OPPOSED? NONE. ALL RIGHT.
* This transcript was compiled from uncorrected Closed Captioning.